An officer should be told off to summarise and report that such orders have been carried out during the preceding week.
It is of no use for the admiral to give orders and directions unless he sees that they are actually carried out in the manner he intended.
If the admiral is not careful that all orders of his own and of the Admiralty are punctually obeyed, he will find that some captains accurately carry out the order and some do not. This irregularity causes discontent in some ships and slackness in others, disturbing that harmony which should prevail in a fleet. A "happy-go-lucky" method breeds irritation.
If papers are ordered to be sent in, or drills are ordered to be carried out, or if any matter connected with the Fleet is ordered to be undertaken at some future date, the admiral should always make a signal or reminder some days before the date. The argument that a man "ought to know and ought not to forget" does not prevent irritation if he does forget.
If an officer or man is slack, he should always be found fault with; it distresses the good officers and men to see that a slack individual gets along as well as those that are smart.
If the admiral observes anything incorrect relative to individuals in a ship's company, such as dress, etc., he should inquire whether the irregularity is common to the ship, and have this irregularity corrected right through the ship. Failing this method, he may be often finding fault on the same point, instead of having the whole matter put right by one signal or memorandum.
The admiral should often look over his own station orders to remind himself of the orders he has issued.
An admiral should, if possible, always send written messages to officers, in order to avoid constantly sending for officers. He should always date the messages. This maxim applies to the admiral's flagship as well as to other ships.
Sending messages verbally may cause great irritation, and may be prejudicial to discipline, for two distinct reasons: —
(i) The messenger may give the message in terms which are very irritating. Every one on the bridge hears the message delivered.
(ii) Human nature being what it is, the admiral, like other people, may be in a state of irritation, more particularly if he wants a thing done quickly or if he thinks that things are not being done well. He is not so likely to blurt out some rough and irritating expression if he writes the message or order.
In addition, it is neither good for discipline nor congenial to that respect which is shown to officers, if the signalman or others hear a rough message delivered to the chief of the staff, captain, or other officers.
The admiral should always let the Fleet under his command know beforehand the time which he intends to carry out practices, or to anchor or to weigh the Fleet. This rule particularly applies to the hours set apart for meals. Disturbance in the middle of meals causes needless irritation, and work never goes well in a man-of-war or anywhere else under irritation.
Admirals should as far as is possible let the officers and men of the Fleet know the dates of arrivals and departures from ports, so that all should be in a position to communicate with their friends and to arrange their private affairs conveniently.
If the admiral intends to be afloat with his flag flying very near the dinner-hour, or at any time that station orders annul guards and bands, he should signal "Annul Guards and Bands." Without such signal some ships are certain to turn them up while others will not do so, causing confusion.
When the admiral is inspecting a division of men, all ratings should take off their caps. The admiral should first inspect the chief petty officers and petty officers, and when he has done these ratings should be ordered to put on their caps. By so doing, the fact is emphasised that the petty officer's position in the ship is superior, and that the admiral recognises it to be so.
The admiral should see the sick in hospital constantly. His visit cheers the men, and shows them that the admiral knows that they are sick, and that he sympathises with them. There have been many cases where the interest shown by the admiral in a man who is dangerously ill has so cheered the patient that he has taken a turn for the better and has ultimately recovered.
If a serious accident occurs on board any ship, either at drill or in the execution of other duty whereby officers or men are killed or wounded, the admiral should inform the whole Fleet with regret, giving the names of officers and men. This procedure is respectful to those under his command who are killed or wounded in the execution of their duty. They have suffered or died for their country just as much as though killed or wounded in action with the enemy. The admiral should personally go and see the wounded daily, if possible.
An admiral should let his officers know that he expects everything on board the ships to be shipshape, that is to say, kept in such condition and order as befits one of His Majesty's ships of war.
The admiral should always give as much leave as possible, having regard to the exigencies of the service and of duty. A free gangway for special leave men should be kept at all possible places, so that one watch can always go ashore daily if they are so minded.
Trouble with regard to breaking leave and drunkenness is generally brought about by want of discretion on the part of the commanding officer in giving leave. Keeping men on board for long periods, and then letting them go ashore with a great deal of money, involves the temptation to some to break leave, and to others to drink more than is good for them.
A free gangway is thoroughly appreciated by the men. The fact that they can go ashore if they like often conduces to their health and comfort, and does not provoke that irritation caused by the knowledge that leave cannot be given.
A man who breaks his leave, and so allows other men to do his work, should be placed in a "Break Leave Party," and given any extra jobs of work that may require execution, in order to make up for the time he has lost. Men in the "Break Leave Party" should be mustered every two hours from 8 a.m. to 8 p.m. at the discretion of the captain, according to the number of hours they have allowed other men to do their work.
This mustering should continue on a scale of two days for every hour of absence, but a total of fourteen days should not be exceeded.
The foregoing arrangement should not be considered as punishment, but as making up the time lost to the State by the men's absence from their duties, which left other men to do their work, and should therefore not be entered in the daily record.
A general leave man who persistently breaks his leave should be put in the limited leave list, and the time and place at which he should be allowed ashore should be entirely at the discretion of the captain, and if possible he should not be allowed ashore when the rest of the ship's company are on leave.
When a notorious leave-breaker goes on leave, it is well to send ashore a description, upon which are noted the hour and the date upon which he should again be aboard his ship. By this means he is often recovered before he has broken his leave for any length of time.
First-class petty officers should always be given leave when chief petty officers get leave. The former are generally far older men, and have had longer experience in the Service than most chief petty officers.
Badge-men and "men who have never broken their leave in the ship" should be given leave whenever possible. Plenty of liberty reduces break-leave to a minimum, and also reduces inebriety to a marked extent.
Attention to the points of administration enumerated above will go far to create in the Fleet, not only comfort and happiness but, that constant readiness for emergency which is the result of a high state of discipline.